Human resources service, payroll

• Effective utilization of the potential and capacity of the human resource;
• Adapting the human resources policy to the objectives and tasks of DASM and Cluj-Napoca City Hall;
• Check the release by DGASPC Cluj of the employment agreement of the personal assistant.
• Issue the standard forms regarding the documents provided by law for employment, check the way of completing the documents by the applicant for employment as a personal assistant for the severely disabled person.
• It prepares the list of functions, the organization chart and the Regulation of Organization and Functioning of the institution, which are subject to the approval of the Local Council of Cluj-Napoca.
• Collaborates with heads of services/compartments to prepare job descriptions for subordinates, prepares job descriptions for personal assistants of people with severe disabilities, departmental employees, heads of services/offices/centers and directors.
• Prepares and keeps records of appointment decisions and individual employment contracts of staff employed in the institution.
• Draws up and keeps records of the individual work contracts of the personal assistants of persons with severe disabilities, ensures their extension during the period of validity of the certificate of inclusion in severe handicap of the person with disabilities.
• It organizes the internship period and follows the finalization of positions for civil servants and for staff employed under contract.
• Responsible for calculating the gross salary rights due by law to employees, including personal assistants for severely disabled persons and health personnel.
• Prepares the decisions and additional documents to the employment contracts, regarding the modification of the employment salaries of the employees, including for the personal assistants of the severely disabled, health personnel.
• It prepares the professional files of civil servants and manages the personal files of contractual employees, including the personal assistants of people with severe disabilities and health personnel.
• Prepares, updates and periodically transmits to the Cluj Territorial Labor Inspectorate, the employee register in electronic format, for a no. average of 780 employees.
• It prepares the annual plan for the occupation of public positions, monitors vacant positions and organizes, in accordance with the law, competitions for the occupation of public positions and contractual positions.
• It organizes the evaluation of the professional performances of civil servants and contractual employees.
• It organizes the promotion in the class, professional grade or professional step for civil servants and staff employed under contract.
• Monitors training offers and submits to the approval of the executive director the participation of employees in professional development courses.
• Prepares the documents provided by law for secondment, delegation, temporary transfer to another job, temporary move, transformation of positions, in compliance with the maximum legal terms allowed.
• It prepares the transfer decisions of public officials, the acts of termination of the service or work relationships of all employees.
• Transmit to ANFP Bucharest the changes to the service reports that have occurred in the case of public officials.
• Records and transmits to ANI the declarations of assets and declarations of interests, the model of which was established by government decision.
• It carries out the annual scheduling of vacations for employees, including personal assistants of people with severe disabilities and health personnel.
• Keep track of vacations, holidays for special events, medical leaves, study leaves, unpaid leaves and childcare leaves, mandatory annual medical leaves.
• Responsible for preparing the monthly attendance/attendance report, including for personal assistants of people with severe disabilities.
• Ensures the issuing, recording and endorsing of the employees' work ID cards.
• It keeps track of the largest tranches of personal assistants' vacations, in order to grant the due allowance to the severely disabled patient during the personal assistant's vacation.
• Changes in the service or work relationships of employees, including for personal assistants of people with severe disabilities, operate monthly in the salary schedule.
• It prepares monthly the institution's personnel statements and the salary rights statement for personal assistants of people with severe disabilities, health personnel.
• He is responsible for the termination of the payment of the salary rights of the personal assistant, on the date of the termination of the validity of the disability classification certificate of the severely disabled patient.
• Prepares the retirement documents for the age limit and disability, for the recalculation of the pension.
• Prepares and issues the certificates requested by the employees.
• Prepares the guarantee contracts and the additional documents for their modification for the employees who hold managements.
• Prepares monthly, quarterly and half-yearly statistics regarding personnel and salary rights, regarding personal assistants for patients with serious disabilities, etc.
• Exercise the "good to pay" visa for the documents requesting this visa in connection with the service's activities.
• Exercise the "Certificate of reality, regularity and legality" visa for the documents requesting this visa in connection with the service's activities.
• Foundations and administers the Budget of revenues and expenses for the budget items/lineages that belong to him according to the decision of the Executive Director and orders all related expenses.

• proceed to draw up the forms provided by the law regarding the employment of personnel, the termination of employment contracts, the sanctioning or stimulation of professional performances;
• performs and communicates to the competent institutions, the statistical situations regarding the employed personnel;
• prepares or participates in the preparation of draft decisions of an internal nature, which are related to the activity of the service/department;
• prepares the job descriptions of the specialized staff, of the staff of the school and university medical offices service and of the school dental offices service, as well as of the staff employed to provide assistance at home to people with serious disabilities;
• updates the job descriptions and, for this purpose, transmits to the services/offices/centers within DASM, the evaluation criteria for the positions established according to the law, criteria aimed, in particular, at increasing responsibility;
• analyzes and evaluates the positions and draws up the organizational chart project, in order to submit it to the local Council for approval, according to the law;
• establishes the criteria that form the basis of the evaluation of the activity submitted by the employees, the evaluator (head of the department, as a rule) aiming to ensure throughout the year conditions and a work climate favorable to achieving the highest level of performance;
• draws up the annual professional development plan, in order to train the employed staff;
• annually draws up the plan for the occupation of public positions within DASM
• makes the transition from the current salary system to the new salary system, following the entry into force of the framework law on the unitary salary of personnel paid from public funds;
• ensures, in collaboration with the Financial, Accounting, Budget Office, the allocation to the budget allocated for the payment of salaries;
• establishes basic salaries, management allowances, seniority increments, increments for working conditions, as well as other increments provided for in the valid applicable collective labor contract/agreement concluded by the competent bodies;
• certifies the legality and proposes for approval the granting of other rights and indirect compensation provided by law;
• collaborates with the Financial, Accounting, Budget Office, in order to draw up the income and expenditure budget, providing the necessary data and job descriptions;
• verifies compliance with the entries in the collective attendance sheets;
• issues, upon request, certificates regarding the status of employee;
• draws up the necessary documents in order to submit the file for retirement of employees who meet the legal conditions for retirement, according to the law on the unitary public pension system in force;
• supervises and controls the way employees' working time is used, proposes measures to eliminate unused or inefficiently used time;
• monitors the planning and performance of vacations, mandatory annual medical check-ups and other vacations by employees, according to the law;
• groups the documents in files by categories and retention periods by using the Archival Nomenclature as a working tool;
• registers the documents and correlates them between the register and the documents, by writing next to each registered document the file indicator according to the nomenclature;
• collaborates with the other departments within the DASM for the appropriate fulfillment of the duties assigned to the Payroll Human Resources service;
• fulfills any other duties provided for by labor legislation/legislation in the field of public office.

• It provides assistance, advice and specialized consultancy to the departments of the specialized apparatus of the Directorate of Social and Medical Assistance;
• Designs, drafts, promotes in court procedural documents (actions, appeals, complaints, objections, counterclaims for intervention, summons in guarantee, reinstatement, etc.) together with the necessary documentation/documents
• Requests, proposes evidence and administers the evidence admitted by the court;
• Proposes the exercise or, as the case may be, the non-exercise of appeals (ordinary and extraordinary) and drafts the necessary subsequent acts/documents in accordance with the provisions of civil, commercial legislation, in administrative or criminal litigation, in order to resolve the cases before the courts;
• Proposes any other measures provided by law for the settlement of pending cases;
• Represents and defends the rights and legitimate interests of the Directorate of Social and Medical Assistance;
• He supports, through the oral or written conclusions he puts forward, the rights and legitimate interests of the party he represents, respecting the rules of professional ethics, the secrecy and confidentiality of his activity under the law;
• Ensures obtaining copies of final and/or irrevocable decisions; communicates the court rulings, which remain final and irrevocable, to the departments involved within the specialized apparatus of the Directorate of Social and Medical Assistance;
• Comply with the legal provisions regarding conflicting interests in the same case or in related cases or the conflict of interests that the legal entity it represents may have;
• It provides advice for the realization of the claims of the Social and Medical Assistance Directorate, the obtaining of enforceable titles and supports their execution;
• Represents and defends the legitimate rights and interests of the Social and Medical Assistance Directorate in their relations with other public authorities, institutions, natural or legal persons, Romanian or foreign;
• Conceives, prepares, drafts decisions, respectively draft decisions of the executive director of the Social and Medical Assistance Directorate;
• Approves, in terms of legality, the decisions of the executive director of the Social and Medical Assistance Directorate as well as the documents that engage the patrimonial responsibility of the Social and Medical Assistance Directorate;
• The non-granting of the opinion or the negative opinion is motivated in writing;
• It provides consultancy and advice in the elaboration of draft decisions and provisions drawn up by the departments within the Directorate of Social and Medical Assistance;
• Analyzes and makes proposals for the modification, completion, revocation or repeal of the decisions of the Local Council of Cluj-Napoca, which are no longer appropriate or in accordance with the provisions of the legislation in force;
• Analyzes and makes proposals for the modification, completion, revocation or repeal of the decisions of the executive director of the Social and Medical Assistance Directorate that are no longer appropriate or in accordance with the provisions of the legislation in force;
• Conceptualizes, drafts and legally approves contracts, conventions, agreements, protocols, offers and other legal documents;
• Participates in the direct conciliation procedure prior to the summons request in civil, commercial and administrative litigation matters;
• Designs and drafts legal opinions regarding the legal aspects of assigned works;
• It certifies the identity of the parties, the consent, the content and the date of the documents concluded by the Directorate of Social and Medical Assistance;
• Participates and fulfills the duties provided by law within the commissions, working groups/teams and/or their secretariats, in which he is appointed;
• Prepares responses to petitions, requests, complaints, referrals, complaints and distributed addresses;
• It documents studies and articles published in specialized publications, as well as in other similar materials; it is documented on the legislation of the European Union incident in the field of activity of the Directorate of Social and Medical Assistance;
• Maintains records of court proceedings and the way of resolving assisted cases in the general register of court files, in the alphabetical index of court files, keeps records of deadlines and prepares the file sheet, aiming for their speedy completion by ensuring representation before the courts;
• Collaborates with the services and departments within the specialized apparatus of the Social and Medical Assistance Directorate, with the services of the Mayor of Cluj-Napoca's own apparatus, as well as with other public services subordinated to the Local Council of Cluj-Napoca;
• Collaborates with the specialized services of the Social and Medical Assistance Directorate in the elaboration of proposals for modification/completion of draft normative acts subject to public debate, specific to the field of activity, submitted by the Association of Municipalities in Romania, which are to be adopted by the Parliament, respectively The Government of Romania;
• It ensures the archiving of distributed and produced documents according to the normative acts in force.

The duties of the ethics advisor

In exercising the active role of preventing the violation of the principles and norms of conduct, the ethics advisor fulfills the following duties:

• monitors the way of application and compliance with the principles and rules of conduct by civil servants within the public authority or institution and prepares reports and analyzes regarding them;
• carries out the activity of ethical counseling, based on the written request of civil servants or on his own initiative when the civil servant does not address him with a request, but the adopted behavior results in the need to improve his behavior;
• elaborates analyzes on the causes, risks and vulnerabilities that manifest themselves in the activity of civil servants within the authority or public institution and that could cause a violation of the principles and norms of conduct, which they submit to the head of the authority or public institution, and proposes measures to remove causes, reducing risks and vulnerabilities;
• organizes information sessions for civil servants regarding ethics rules, changes to the normative framework in the field of ethics and integrity, or which establish obligations for public authorities and institutions to respect the rights of citizens in relation to the public administration or the respective public authority or institution;
• signals institutional practices or procedures that could lead to the violation of the principles and norms of conduct in the activity of civil servants;
• analyzes the notifications and complaints made by citizens and other beneficiaries of the activity of the authority or public institution regarding the behavior of the personnel who ensure the direct relationship with the citizens and formulates recommendations of a general nature, without intervening in the activity of the disciplinary commissions;
• can directly ask questions or apply questionnaires to citizens and direct beneficiaries of the activity of the public authority or institution regarding the behavior of the personnel who ensure the relationship with the public, as well as regarding their opinion about the quality of the services provided by the respective public authority or institution.

Referrals/complaints regarding ethical conduct they are made within a maximum of 6 months from the date of the reported deed and are sent, in writing, to the ethics advisor, through the following means of communication:

• personal submission of the notification to the ethics advisor - Mrs. Luminița Borbe - at the headquarters of the Social and Medical Assistance Directorate in the municipality of Cluj-Napoca, Venus str., FN (alley between numbers 20-22) 2nd floor, approx. 216;
• by e-mail to the address of the ethics advisor: consileretica@dasmclujnapoca.ro